PRIVACY POLICY
Protecting your private information is our priority. This Privacy Policy governs data collection and usage of the products, services, software, platform and websites (collectively, “Services”) provided by Workplace Rights AI and its affiliates (collectively, “Workplace Rights”). By using the Services, you consent to the data practices described in this policy and our Terms of Service. If you do not agree to any part of this Privacy Policy, then you should stop accessing the Services.
Simply Put
By using Workplace Rights AI, you agree to our privacy policy and terms of service.
Table of Contents
- 1. Collection of your Personal Information
- 2. Use of your Personal Information
- 3. Communications with Attorneys
- 4. Use of Cookies
- 5. How Users can Access, Change, Correct, and Delete Their Information
- 6. Your Other Personal Information Rights
- 7. Security and Retention of your Personal Information
- 8. Children Under Thirteen
- 9. Changes to this Privacy Policy
- 10. International Transfers
- 11. Contact Information
Collection of your Personal Information
Privacy Statement for Workplace Rights
Workplace Rights may collect personally identifiable information, such as your email address, name, physical address, telephone number, and IP address. If you purchase our Services, we collect and store your billing and credit card information. The specific information we collect and store depends on the type of Service you use.
Types of Information Collected
Account Information
When you register with Workplace Rights, we collect and maintain your account information, including login name, password, email address, and contact details.
Document Preparation Services
If you use our document preparation Services, we collect and store the information you enter while creating or editing your document, which may vary depending on the type of document. We also store your edited documents.
Business Filings & Registered Agent Services
If you use our business filings or registered agent Services, we collect and store information related to your business entity, such as entity name, filing number, address, phone number, and in some cases, names, addresses, and contact information for registered agents, officers, directors, managers, or owners.
Customer Service Interactions
If you contact our customer service team, we may record the phone call or retain the email string or chat transcript for quality assurance purposes.
Electronic Signature and Digital Content
For users of our electronic signature services, we collect and store your name, email address, electronic signature, and audit data, associating it with the documents you’ve signed. If you upload or capture content (such as photos or documents), we collect, parse, and store that content for electronic signatures, profile pictures, or sharing with Workplace Rights On Call Network attorneys for review.
Legal Advice & Q&A Services
When you access our Q&A Service or On Call Network of attorneys, we collect and store your name, email address, information about your jurisdiction, and details about your legal matter for quality assurance and attorney matching purposes. We do not monitor or access communications between you and your counsel outside of our Services.
Memberships Provided Through Employers or Associations
If you receive a Workplace Rights membership through an employer or association, we collect and store information about your relationship with the sponsoring entity.
Anonymous Demographic Information
We may also collect anonymous demographic information, which is not unique to you, such as your Postal Code, age, gender, preferences, interests, and favorites.
Data Retention
Workplace Rights retains customer information as long as it is necessary to provide our Services, or as required by law. We will delete customer information upon request. However, Workplace Rights reserves the right to delete customer information for members with a free account at any time.
Automatically Collected Information
Workplace Rights may automatically collect certain information about your device and internet usage when you access our website, including:
- IP address
- Browser type
- Domain names
- Access times
- Operating system
- Cookie information
- Referring website addresses
- Internet Service Provider (ISP) information
- Geolocation data based on your IP address
This information is used to operate our services, maintain quality, and gather general usage statistics to improve user experience.
Usage Tracking
To better understand how visitors use our website and to enhance our Services, Workplace Rights may track pages visited, links clicked, text entered, and mouse movements.
Third-Party Disclosure
If you directly disclose personally identifiable information or sensitive data to third parties—such as tax referral services, tax professionals, or Workplace Rights On Call Network attorneys—this information may be collected and used by them. Workplace Rights encourages you to review the privacy statements of any third-party entities or services you access through our platform to understand their data practices. Please note that Workplace Rights is not responsible for the privacy statements, practices, or content of any third-party websites or services outside of those we operate.
Simply Put
- When you purchase a membership, we store your contact and billing information securely for our records.
- For all visitors, we collect anonymized information like your browser type, visit duration, and demographic data to improve our understanding of user needs.
- When using our Services, we may store information necessary to fulfill your requests, such as document storage, business filing details, and customer service interactions.
Workplace Rights employs industry-standard security protocols to protect your information from unauthorized access, use, or disclosure.
Use of your Personal Information
Workplace Rights collects and uses your personal information to operate and improve our Services and deliver the Services you have requested. Workplace Rights may also use your personal information to inform you of other products or services available from Workplace Rights and its affiliates that may interest you. Additionally, Workplace Rights may contact you to participate in surveys to gather your opinion on current services or potential new services.
Workplace Rights does not sell, rent, or lease its customer lists to third parties. However, we may contact you on behalf of external business partners about particular offerings that may interest you. If you request, we will share your personal information with trusted business partners so they can offer products or services you’ve expressed interest in. In these cases, your unique personally identifiable information (such as email, name, address, or phone number) will not be transferred to the third party without your express consent.
Workplace Rights may share data with vendors or processors to help us perform statistical analysis, send you email or postal mail, process purchase transactions, provide customer support, or manage other customer relationship functions. If you use our Tax service, Workplace Rights will share information you provide about yourself and your tax situation with our Tax service fulfillment partner and their tax professionals as needed to complete the service. Workplace Rights may also share data on your use of our Site, such as pages visited, links clicked, non-sensitive text entered, and mouse movements, with third-party providers of web and application analytics. This allows us to understand site usage, detect fraud or potential threats, and improve our Services. All such third parties are prohibited from using your personal information except to provide these services, and they are obligated to maintain the confidentiality of your information. In some cases, these third parties are allowed to use aggregated, de-identified data for the improvement of their own services.
If you access our Services through a third party, and in the course of doing so provide information to them, the third party may retain and use the information you provide according to their privacy policy. In these cases, the third party’s use of your personal information is governed by their privacy policy and not the Workplace Rights privacy policy.
Workplace Rights uses tracking pixels and similar technology to monitor pages our customers visit on our websites. This data helps us understand our customers’ needs, how they use our Services, and improve our Services to deliver customized content and recommendations to users who appear interested in specific subject areas. We use third-party services like Google Analytics to collect, process, and store your site usage and browser information on our behalf when you use our Services.
Workplace Rights also uses tracking to create remarketing audiences based on user behavior and visits to our website. We may target these users with custom ads based on interests, geographic location, and demographic signals. You can opt out of some or all of these advertising features by visiting Facebook’s ad settings, Google’s opt-out page, or resources like the NAI consumer opt-out page. Workplace Rights may use email addresses to target users with custom ads through third-party advertising platforms. We share certain customer information as described above with third parties to perform advertising services on our behalf.
Some web browsers have “Do Not Track” (DNT) features that send a signal indicating you do not wish to be tracked. Our websites may not respond to all browser-based DNT signals; however, we do respond to the Global Privacy Control (GPC) signal to opt out of “sales” of personal information and targeted advertising in certain locales. For more information on the GPC, see https://globalprivacycontrol.org. We also provide other tools to manage data collection and usage, including the ability to opt out of receiving marketing communications from us and opting out of “sale or share” activities as described in this Privacy Policy.
You may opt out of Workplace Rights’ use of cookies or other technologies that may constitute “selling” or “sharing” under California and other states’ privacy laws, as well as other activities that entitle you to similar opt-out rights under applicable law, by clicking on the button below:
Workplace Rights may disclose personal information if required to comply with the law (e.g., a subpoena, warrant, or court order); to enforce or apply this Privacy Policy or our other policies or agreements; to bill, collect, or enforce payments owed to us; to protect our rights, property, or safety; to protect our users from fraud, abuse, or unlawful use of the Services; or if we believe an emergency involving serious danger to any person justifies disclosure of personal information.
In certain situations, information about our customers, including personal information, may be disclosed as part of a merger, acquisition, debt financing, or sale of company assets, as well as in cases of insolvency, bankruptcy, or receivership in which personal information could be transferred as part of Workplace Rights’ business assets. In such an event, you may not have the right to opt out of any such transfer.
Workplace Rights may provide an API license to business partners to allow them to offer certain Workplace Rights Services via their own websites or applications. In these cases, we may collect, store, and disclose to the API partner your personal data to enable the API partner to offer our Services and/or its services to you, or for purposes of sending you marketing communications as allowed by applicable law. We also collect, store, and use personal information gathered through the API partnership to monitor and improve our Services. An “API” (application programming interface) includes related documentation, source code, SDKs, executable applications, and other materials made available by Workplace Rights.
Simply Put
- Special Offers: We may sometimes contact you on behalf of another company with a special offer.
- Legal Requirements: We may share your account information if required by law or to fulfill services.
- Tracking: We collect certain tracking information about your activity on our website to personalize your experience and improve our Services.
- Third-Party Access: You may access Workplace Rights Services via a third-party application or website connected to our technology, and in those cases, Workplace Rights may collect, use, and share your personal information as described above.
Communications with Attorneys
To ensure the delivery of Services and for quality assurance purposes, Workplace Rights will have access to certain communications with attorneys that are transmitted through the Services (such as the Ask a Lawyer service). If you access our Q&A Service or On Call Network of attorneys, we collect and store your name, email address, information about the relevant jurisdiction, and details about your legal matter or question for quality assurance and to connect you with the appropriate attorney. However, we do not monitor or access any communications between you and your counsel that occur outside of our Services.
If you use our Legal Advice Service, where offered, we collect and store your name, phone number, address, email address, information about your business (if applicable), and other relevant details regarding your legal matter. Workplace Rights does not interfere with or control the content of legal advice provided by attorneys to clients. Although we believe such communications should be subject to attorney-client privilege, whether any particular communication is privileged is a fact-specific determination based on the relevant jurisdiction’s laws. Therefore, if you choose to communicate with an attorney through the Services, please note that depending on jurisdictional laws, those communications may not necessarily be protected by attorney-client privilege. For further details, please refer to the section in our Terms of Service entitled Interactions with Attorneys on Workplace Rights and consult with your attorney.
Simply Put
When you contact a lawyer through our website, Workplace Rights can access these messages for quality assurance and fulfillment purposes.
Use of Cookies
Our website uses “cookies” to help personalize your online experience. A cookie is a text file that is placed on your device by a web server. Cookies are uniquely assigned to you and can only be read by a web server in the domain that issued the cookie to you.
One of the primary purposes of cookies is to enable you to stay logged in to your account. If you register an account with Workplace Rights, a cookie helps us remember your specific information on future visits. This simplifies the process of retrieving your personal information, such as your billing address. When you return to our website, the information you previously provided can be easily accessed, allowing you to use our Service features more conveniently.
You have the option to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser settings to decline them if you prefer. Please note that if you choose to decline cookies, you may not be able to log in to your account or fully experience the interactive features of our Services.
Simply Put
We use cookies to personalize your experience on our website. If you prefer not to use cookies, you can change your browser settings to refuse them, but this may limit your ability to use our Services.
Cookie Policy
Cookie Settings
How Users Can Access, Change, Correct, and Delete Their Information
You can access, change, correct, and delete information (including personal information) that you previously submitted by logging into your Workplace Rights account, selecting “Account Settings,” and editing the relevant data fields. You can also update payment information in your paid Workplace Rights account and remove payment information in terminated or downgraded accounts. Additionally, you may modify or delete drafts, delete completed documents, or remove personal information that you previously created in your Workplace Rights account.
Alternatively, you can contact us via email: info@positionstatement.com during our regular business hours (9:00 am – 5:00 pm, Monday-Friday Pacific Time) to make these changes.
Simply Put
You can access, change, correct, and delete documents or account information (including personal information) through your Workplace Rights account or by calling our customer service team.
Your Other Personal Information Rights
Effective January 1, 2020, the California Consumer Privacy Act of 2018 (CCPA) grants California residents the following rights:
- (i) The right to request disclosure of data collection and sales practices regarding the requesting consumer;
- (ii) The right to have the requesting consumer’s information deleted, subject to certain exceptions;
- (iii) The right to request that their personal information not be sold to third parties, if applicable; and
- (iv) The right not to be discriminated against for exercising any of these rights.
You may submit a personal information access or erasure request via email to info@positionstatement.com Workplace Rights will need to collect information from the requesting party to verify their identity and will respond within: (a) 45 days of receiving a personal information request (with a possible 45-day extension in certain cases) or (b) the timeframe required by applicable law if different from the times stated above.
Please note that a request does not guarantee complete or comprehensive access or removal of your content or information. There may be circumstances in which the law does not require or permit removal even if requested. For example, if your personal information is included in a document created by another Workplace Rights user, only that user can delete the document. We reserve the right not to process privacy requests beyond what is required by applicable law.
California residents also have the right to limit the use of sensitive personal information (as defined by California law). Generally, Workplace Rights does not request or require customers to provide sensitive personal information. However, if a customer chooses to include sensitive personal information in a legal document created using Workplace Rights Services, we may store or process this information to provide document Services. For tax-related Services, it may be necessary to submit a social security number on a tax form as required by the relevant tax authority. In such cases, Workplace Rights or its authorized third-party partner will use this information solely to provide you with tax Services.
Simply Put
Workplace Rights is committed to upholding your privacy rights under applicable U.S. law.
Security and Retention of your Personal Information
You are responsible for safeguarding and preventing unauthorized access to the user information and password that you use to access our Services. You agree not to disclose your password to any third party, and you are responsible for any activity on your account, whether or not you authorized that activity. Please notify Workplace Rights immediately if you suspect any unauthorized use of your account.
Workplace Rights employs industry-standard security measures to protect your personal information from unauthorized access, use, or disclosure. When personal information (such as a credit card number) is transmitted to other websites, it is protected through encryption, such as the Secure Socket Layer (SSL) protocol. Workplace Rights regularly reviews its security practices to evaluate new technology and methods that may enhance security. However, please be aware that no security measures are completely foolproof or impenetrable.
Workplace Rights retains your personal information for as long as necessary to fulfill the purposes outlined in this privacy policy, unless a longer retention period is required or permitted by law.
Simply Put
Workplace Rights uses industry-standard security measures to keep your personal information safe. You can help protect your account by using a strong, unique password and keeping it private.
Children Under Thirteen
Our Services are not intended for use by children under the age of 13, and such use is prohibited by our Terms of Service. We do not knowingly collect personally identifiable information from children under 13. If you become aware that a child has provided us with personal information, please contact us as set forth in this Privacy Policy.
Changes to this Privacy Policy
Workplace Rights may change the provisions of this Privacy Policy at any time, and will always post the most up-to-date version on our website. We may provide notice by email to you at the last email address you provided us, by posting notice of such changes on our sites and applications, or by other means consistent with applicable law.
More simply put
This is the most recent version of the privacy policy. If we change it, we’ll update it here.
International Transfers
The Website is hosted in the United States. By providing your personal information through the Website, you consent to the transfer of your personal information from your country of residence to the United States. For data transfers from the European Economic Area or the United Kingdom to the U.S., Workplace Rights has self-certified to the EU-US Data Privacy Framework and the UK Extension to the EU-US Data Privacy Framework. [Please visit here to learn more.]
In certain jurisdictions where we are authorized to provide legal advice directly to customers, our Services are provided using tools or systems located in both the United States and the United Kingdom. By engaging Workplace Rights for legal services, you consent to the transfer of your personal information from your country of residence to both the United States and the United Kingdom.
Simply Put
Workplace Rights protects personal data in accordance with the EU-US Data Privacy Framework and the UK Extension to the EU-US Data Privacy Framework.
Contact information
Workplace Rights AI welcomes your comments regarding this Privacy Policy. Please Contact Us via email: info@positionstatement.com
For more information, please review our Terms of Service.
